Data Protection & Confidentiality

Practice Privacy Notice (PPN)

Please click HERE to view our practice privacy notice

Please click HERE to view our COVID-19 privacy notice


ConfidentialityDoctors and Staff in the practice have access to your medical reocrds to enable them to their jobs.  From time to time information may be shared with others involved in your care if it is necessary.   anyone with access to your record is properly trained in confidentiality issues and is governed by both a legal and contractual duty to keep your details private.  All patients, whether under or over 16 years of age, are entitled to confidentiality by all members of the practice team. All consultations are strictly confidential.


Data Protection

All patients’ records on file or on the computer are confidential and governed by the Data Protection Act. In order to maintain confidentiality, laboratory tests and x-rays results will only be given to patients themselves or to parents of minors, if appropriate.

At times other health advisors i.e. District Nurses, Health Visitors, Hospitals, CCG (for audit purposes) may need access to information in your medical records and, as a training practice, the University of Manchester needs access to records in order to undertake annual assessment. In such circumstances the practice complies with GDPR.


Access to Medical Records

Patients have the right of access to health information recorded about them, subject to certain exceptions.  A written request must be made to the Practice and signed by the patient.  You may be required to collect any copies of medical records from the surgery premises. You can download the Subject Access Request form HERE

Further information on Data Protection and access please ask our reception staff for a leaflet.

Type 1 Opt Out (Data Sharing) / National Data Opt Out

The Government has decided it will collect, process, analyse and disseminate your GP data for Planning and Research Direction 2021.

The patient data will be extracted from GP systems on a daily basis; data will be encrypted and pseudonymised.

As this is a statutory obligation, practices are legally obliged to share this data. Click HERE to learn more about what the government says.

You do not need to do anything if you are happy for your data to be shared in this manner.

If you as a patient want to opt out of your data being shared, apart from information used for your direct care, you have the option of registering a Type 1 Opt Out or a National Opt Out or both. To opt out of the National Data Opt Out - Please visit or telephone 0300 303 5678 Monday to Friday 9am to 5pm.

If you wish to register your Type 1 Opt Out choice, you will need to print a form, sign it with your preferred option and then send it back to the surgery by post or email it to If you do not have access to a computer or printer then you can collect a form from the front lobby of the surgery. You can download the form HERE

Following campaigns by both General Practice and the Public - the deadline for Opt Out Submissions has been suspended indefinitely. Please continue to hand/send in your opt out forms and we shall continue to code this on your medical record.



The government has directed NHS Digital (the national provider of data analysis for the NHS) to permanently access you and your family’s GP medical records.

What this means is that NHS Digital will have access to your personal care records, including:

  • Data about your medical conditions, diagnoses, symptoms, observations, GP encounters / appointments, test results, medications, allergies, referrals, recalls and information about your physical, mental and sexual health
  • Data on your sex, ethnicity and sexual orientation
  • Data about staff who have treated patients such as yourself

NHS Digital state that your information will be used to:

  1. Research the long-term impact of coronavirus on the population
  2. Analyse healthcare inequalities
  3. Research and develop cures for serious illnesses

You can learn more about what NHS Digital has to say about General Practice Data for Planning and Research (GPDPR) here including

  • Why NHS Digital collects general practice data
  • What the data will be used for
  • What data is shared
  • Opting out which includes Type 1 opt out (opting out of NHS Digital collecting your data) as well as National Data Opt-out (opting out of NHS Digital sharing your data)
  • How NHS Digital make data available
  • Additional information for patients and the public

Once NHS Digital has access to your personal medical information, they will have that information saved permanently. This means that it will also be possible for them to sell your personal confidential information to private organisations if they chose to do so.

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